Customer case

Integrated solutions and the power of collaboration

In early 2024, Heeros integrated Quadient Nordics' ERP solution with accounts receivable management and the processing of purchase invoices by using the Heeros Sales Invoices and Heeros Purchase Invoices solutions.  

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Company: Quadient Finland

Industry: Office solutions

Heeros Solutions: Sales Invoices, Purchase Invoices

Since 2018, Quadient Finland has been using Heeros eSalary payroll software. At the end of 2023, the need for a local banking solution came up in a discussion with the two parties. However, after discussions the end result was, instead of a banking solution, implementing Heeros Sales Invoices and Heeros Purchase Invoices and integrating them with Quadient’s global ERP.

The situation in the company was quite typical: an international ERP project was underway, and during the implementation phase, it was noticed that the system was not able to fully support all financial management processes locally without additional costs.  

Streamlining invoice management 

Smooth handling of purchase invoices, automated sales invoices matching, and 100% visibility into accounts receivable were top priorities for Quadient. The schedule for implementation was tight and required not only the adoption of Heeros Sales Invoices and Heeros Purchase Invoices but also their integration into the ERP system, as well as a minor modification of Quadient's invoicing process.

Open sales invoices in the old system were also transferred to Heeros Sales Invoices. 

Collaborative implementation across borders

The tight schedule, international requirements, and ERP integration put both Quadient and Heeros in a positively challenging situation. People from Quadient in Finland, Sweden, and the Netherlands, along with the Heeros implementation team, worked closely together to meet the deadline. 

Heeros understood our needs and was able to build the integrations and everything within weeks. Moreover, the price tag has been reasonable, and their solutions truly add value to our financial operations. The complete solution satisfies all our requirements effectively. We are even considering expanding the use of these solutions to other Nordic countries.

 Roel Coenen

Digital Business Partner, Quadient   

Benefits and future prospects

In practice, Quadient now creates the invoices in the ERP system, from which they are transferred to the Heeros Sales Invoices solution for accounts receivable management. The accounts receivable situation is conveyed from the sales invoices solution back to the ERP system, providing an up-to-date view both locally and internationally. The flow on the purchase invoice side is roughly similar.  

The cooperation with Quadient has also been rewarding for Heeros. The project highlighted all of the company’s core competencies: integration expertise, combining local and international financial management, as well as fast and flexible operations.  

The collaboration with Quadient shows that our investments in solutions that support the operations of international companies have been valid. We are delighted with the outcome of the project and look forward to future joint efforts.

Niklas Lahti

CEO, Heeros

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CUSTOMER INFO

Quadient Finland Oy provides solutions for digital communication and mailing. The company is part of the international Quadient group, which operates in 27 countries and employs nearly 5,000 people, focusing on improving customer experience, mailing and parcel management processes. 

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